Cloud-based vs. Installed Content Management Systems

Cloud-based and installed content management both have pros and cons to consider during the selection process of a new platform. We break down the pros and cons below.

Advantages of a Cloud-based Content Management Systems

  • CMS vendors take all the responsibility and grunt work, such as infrastructure, server operations, server maintenance, security, scalability and deployment
  • Eliminates, or significantly, reduces hardware costs as you don't have to install any
  • Pay-as-you-go price models allow for flexibility in usage patterns
  • Significantly reduces burden on internal IT teams and frees them up to focus on value-adding projects
  • Cloud-hosted content management software can also better handle large traffic spikes
  • Usually includes access to a support team ready and able to help out whenever you need them


  • Cloud content management software is usually associated with a fee
  • Are generally proprietary, so users usually don't have access to source code
  • You don’t have as much control over the software
  • In some situations, it can be harder to get your content out if you want to switch systems

Advantages of Installed Content Management Systems

  • There are many free installed CMS solutions to choose from
  • Installed CMS can be administered by an internal IT department
  • Users can control what gets updated and when


  • Software can get out-dated pretty quickly if not updated regularly
  • Requires heavy reliance on the  IT team, or third party company, for maintenance and this can cause delays
  • Users are required to purchase hardware or to use a third party for hosting
  • Users that choose to host it themselves are required to maintain the software stack on the hardware

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